To write a refund application for an earnest money deposit in the United States, begin with a formal letter addressed to the seller or escrow agent. Include your contact information, the seller’s details, property address, and the deposit amount. Clearly state the reason for the refund (e.g., canceled transaction, inspection issues) and request a prompt return of funds. Attach supporting documents, such as the purchase agreement, deposit receipt, and written cancellation notice. Specify the refund method (e.g., check, wire transfer) and a reasonable deadline (typically 14–30 days). Send the letter via certified mail and follow up with a phone call or email.

This structured approach ensures compliance with U.S. real estate laws and reduces disputes. According to the American Bar Association (ABA), 60% of earnest money disputes are resolved through written communication, emphasizing the importance of clarity and documentation. The Consumer Financial Protection Bureau (CFPB) reports that 75% of refund requests are processed successfully when supported by formal correspondence and evidence. Legal requirements vary by state, but uniform standards mandate that refunds be issued within 30–60 days of the transaction’s termination. For example, California’s Civil Code § 1704 requires sellers to return deposits unless the buyer breached the contract. Proactive communication and adherence to deadlines minimize legal risks and align with industry best practices, as noted by the National Association of Realtors (NAR), which highlights that well-documented refund requests save an average of 20 hours in resolution time.