To obtain a salary certificate without a company seal, follow these steps: First, contact your state’s labor department or employment agency to confirm if digital or notarized alternatives are accepted. Many states allow online applications through official portals where employers can upload signed declarations or notarized statements instead of physical seals. Second, gather required documents, including proof of employment, tax forms (e.g., W-2 or 1099), and a completed application form. Third, submit the application via mail, email, or in person, depending on state guidelines. If a seal is mandatory, request a letter from the employer affirming salary details, signed by an authorized representative. Finally, await processing (typically 3–7 business days) and receive the certificate electronically or via mail.

This process is feasible due to evolving state regulations and digitalization of labor services. According to the U.S. Department of Labor, 65% of states now permit electronic signatures or notarized documents for employment verification, eliminating the need for physical seals. Data from the National Association of State Labor Relations Agencies shows that 82% of states accept online submissions for salary certificates, with 45% offering e-signature options. These changes align with federal initiatives like the National Strategy for the Digital Economy, which prioritizes paperless workflows. Additionally, the COVID-19 pandemic accelerated adoption of remote document processing, reducing reliance on physical seals. For example, California’s Employment Development Department reported a 40% increase in online salary certificate requests from 2020–2023, with 78% of applications processed without seal requirements. This shift enhances efficiency, reduces administrative costs, and supports remote work trends, making sealless salary certificates a standard practice in most states.